Reports to: Minister Status: 20 hours per week

FLSA: Non-Exempt Compensation: $23,050

About First Parish in Malden

First Parish in Malden is a historic Unitarian Universalist congregation in Malden Center, just north of Boston and walking distance to the Malden Center MBTA stop (on the Orange Line). We strive to be welcoming to people of all races, genders, sexual orientations, abilities, and stages of life, and committed to justice and compassion for all, on Sunday and every day. Learn more at www.fpmalden.org. 

Vision Statement

We, the people of First Parish, are a welcoming mid-size congregation that brings its love beyond the walls of our church. We share our worship and gathering space with neighbors and allies for progressive change. We are challenged by our Unitarian Universalist principles and committed to justice and compassion for all, on Sunday and every day.

Mission Statement

Worship is what we do when we gather together, take risks for justice, embrace difference, and give back. Worship is what we do. This is what it looks like.

Job Summary

The Parish Administrator provides general clerical support of semi-routine nature under close to moderate supervision. Operates office equipment and organizes and maintains the church office. Activities include preparation and distribution of written/printed materials such as newsletters, Sunday bulletins; management of the church website and maintenance of church membership and mailing lists. Prepares payroll and accounts payable, prints checks and communicates with church accountants as needed. Also answers and routes incoming calls, schedules building use and work hours for others. 

Essential Functions

• Prepare weekly Order of Service, with input and direction from the Minister, Music Director, and Director of Religious Education, and lay leaders, including announcements and weekly calendar information
• Produce the weekly e-news including design, layout, updating announcements, and mailing hard copies to members who request it
• Work with Minister and Outreach team to post regularly on social media as well as add events to Facebook
• Regularly update church website and troubleshoot issues as they arise
• Maintain membership lists, mailing lists, e-mail lists, and church directory
• Order supplies as needed
• Maintain church calendar of activities
• Maintain an organized and inviting office space in the main church office that can be used by a variety of lay leaders and staff
• Act as on-site person for inspections and meeting with outside vendors
• Managing all space use by coordinating with Facilities Manager, House & Grounds, social justice and other members/committees
• Provides administrative support to the Minister and Board of Directors in the form of making copies and assisting with mailings. 
• Prepares payroll and accounts payable along with other basic Quickbooks data entry. Prints checks and communicates with accountants as necessary. 
• Makes deposits.
• Tracks pledges, donations, and members in Breeze Church Management.

Required Qualifications

• Experience with standard desktop software applications (Word, Excel, Outlook) as well as facility with web content management software and database software for managing membership information
• Excellent attention to detail and has the organizational skills required to prioritize among multiple tasks, manage time efficiently and maintain the church office
• Facility using social media platforms
• Excellent written and verbal communications skills
• Conscientious; willing to take initiative and be proactive; willing to be flexible and to experiment
• Experience with QuickBooks preferred

Core Competencies

• Mission:  Upholds the values of the church, is a role model by one’s actions but most especially during all church related activities; works hand-in-hand with others towards a common vision for the church.
• Anti-Oppression Skills: Demonstrates understanding of systemic racism and other forms of oppression, particularly LGBTQ+ oppression and white supremacy; works well with people of diverse abilities and racial, cultural, and economic backgrounds; willing to continue learning and growing in this area.
• Integrity and Trust: Practices direct, honest and transparent communication; avoids communication triangles; keeps confidences; admits mistakes; doesn’t operate with hidden agendas; responds to situations with constancy and reliability.
• Interpersonal Skills: Establishes good working relationships with all others who are relevant to the completion of work; works well with people at all levels of the congregation; considers the impact of their actions on others; uses diplomacy and tact; is approachable; is collaborative.
• Team Building Skills:  Contribute constructively and creatively in all situations; thinks carefully before speaking; is sensitive to others’ diverse mental and physical health needs; aids in resolving team conflicts; works with other team members always striving towards a common vision for the church.
• Self-Development: Sets appropriate personal work objectives, measures own progress; identifies personal gaps in knowledge, understanding and skill; undertakes appropriate activities to develop needed skills; seeks regular feedback on performance; knows personal strengths and weaknesses, is sensitive to changing personal and organizational requirements and changes accordingly.
• Problem Solving: Utilizes a logical process in solving difficult problems. Explores all possible avenues for solutions.  Sees the potential for problems before they arise. 

How To Apply:

First Parish in Malden is committed to developing a diverse and talented staff team. People with disabilities, people of color, indigenous people, Hispanic/Latinx people, and LGBTQ+ candidates are encouraged to apply. If you are excited about this role, but unsure whether you meet 100% of the requirements, we encourage you to inquire or apply. Please send resume and cover letter to Rev. Otto O’Connor at minister@fpmalden.org and Rev. Aisha Ansano at sabbatical@fpmalden.org.